Become a MAVC Exhibitor
Please note that reservations need to be confirmed no later than August 13, 2024.
The convention will be held at The Hilton Downtown in Lexington, Kentucky. A block of rooms has been held in the KVMA’s name. Hotel reservations can be made by contacting the hotel directly at 859-231-9000 and referencing the KVMA Mid-America Conference or click the button.
General Information
Become a Sponsor and Receive Priority Booth Selection
You receive priority booth selection along with other valuable benefits when you add a sponsorship to your purchase of any exhibit space. Sponsorship must be received by July 15, 2024.
Booth assignment is based on, in order of priority: date of receipt of contract and payment, and proximity to competitive or conflicting organizations. Be sure to indicate your first, second, third and fourth choices.
No space can be held without payment. Early reservations are encouraged. Confirmation of booth reservations will be made promptly. Booth numbers will be assigned in mid-August.
Additional Sponsorship Opportunities
Speaker Sponsor
Please contact KVMA at info@kvma.org for available options
Lanyard Sponsor
$1,500
Tote Bag Sponsor
$2,000
Friday Cocktail Party Event
Exclusive Sponsor $5,000
Contributing Sponsor $2,500
Friday Box Lunch
Exclusive Sponsor $5,000
Contributing Sponsor $2,500
Saturday Awards Lunch
Exclusive Sponsor $5,000
Contributing Sponsor $2,500
Coffee Stations in Exhibit Hall
Exclusive Sponsor $3,000
Contributing Sponsor $1,500
Single Break $500
Snack Attack! Afternoon break snacks (Fri & Sat)
Exclusive Sponsor $3,000
Contributing Sponsor $1,500
Single Break $750
Conference Program Ads
(Black & White only)
Full-page $350 (7.5h x 10w)
Half-page $250 (7.5h x 5w)
Quarter-page $150 (3.5h x 4.75w)
Electrical Orders
Please note that an electrical outlet is NOT provided and will need to be pre-ordered by contacting Lexpo.
Need to order additional equipment or services like electricity, internet or furniture? Click here, scroll to the KVMA Mid-America event and click on the “Go to Store” button. You will be prompted to enter your booth number (enter “TBD” if you are waiting on a booth number assignment).
Exhibitors will adhere to the following directions regarding their shipments:
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All shipments must be prepaid. Collect shipments will not be accepted.
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Shipments will only be accepted Monday through Friday between 8:30 a.m. and 4:00 p.m. EST.
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All material should be shipped to arrive no later than one week prior to initial installation date.
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All materials should be shipped to and picked up at the address below. Labels should include booth name and number. See below for example:
Lexpo Exposition Services
“Show Name, Business Name and Booth #”
430 W. Vine Street
Manchester Street Dock
Lexington, KY 40507
Any special services such as rental of furniture, signs or carpentry work and freight may be secured from our exhibit contractor, Lexpo Exposition Services. Orders can be placed using the link above. All details should be arranged early to minimize confusion and charges for overtime labor.
Shipping Instructions
